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Import multiple files from Dropbox folder into PowerBI and Excel (via PowerQuery) at once

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Edit 2nd October 2021: Unfortunately this method doesn’t work any more, as Dropbox now requires proper OAuth authentication.

Below you’ll find a video where you can see how easy it is to import multiples files from a Dropbox folder into PowerBI or Excel at once.

There are 2 different methods to grant access to your Dropbox: Grant access to the whole Dropbox or to a (newly created ) folder only. I will present the folder-method, as granting access to your whole Dropbox is really dangerous in my eyes – unless you are prepared to share it all publicly: The token generated will allow anyone to read your data. So also all those people who you’ve sent this beautiful dashboard where you just forgot that it contained your token…

To make it super-easy for you, I’ve created a function that you can download here: fnDropboxFolder

The code for it I’ve got from this thread in the PowerBI forum, which contains some additional useful information and a link to a solution with a custom connector for PowerBI, making it easy to deploy in a corporate environment (designed by Igor Cotruta).

Just watch how it works:

Some screenshots to follow along:

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Unpivot by number of columns and rows in PowerBI and PowerQuery in Excel

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Today I’m sharing with you one of my killer M(inja)-strikes: Unpivot a table by simply passing the number of columns that shall remain (at the left side of the table) and the number of rows (who hold the header-information) as parameters to them.

This is not only incredibly flexible (multiple header rows), but also very robust: You don’t have to care about changing column names for future refreshed or when you apply it to partitioned tables where the partitions itself have different column names already.

Unpivot by numbers

here: 3,2 (number of columns, number of rows):

returns:

Flexible and robust:

Your table has to be prepared as follows:

  • The columns that shall NOT be unpivoted must stand on the left side of your table. Their number must match the 2nd parameter you feed into the function (“FirstNColumnsToKeep”)
  • The header rows that shall be unpivoted must sit in the first rows of your table. So one of them still sit as the header row itself, you have to demote it (Home -> Transform -> dropdown at “Use First Row as Headers” -> “Use Headers as first rows”)

M-Code

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Pivot your table-relationships in Power BI and Power Pivot

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While the relationships view of the datamodel provides a very good overview which tables are connected to each other, one cannot see at a glance on which field they are connected to each other.

This is where a pivot table-view of the field-connections can be really helpful:

Pivot-table-view:

Table-Fields-Connections in Pivot-View

 

Here you see the tables on the many-side in the rows and in the columns are the tables on the one-side (of course you can change that). Add some slicers if your model is very large.

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Performance Tip: Partition your tables at crossjoins where possible – PowerQuery PowerBI

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Recently I’ve distributed some techniques for partial matches or relative joins between tables using PowerQuery or the query editor in PowerBI. They are very flexible and powerful – yet slow.

To improve performance you can check if there is a chance to “partition” your table using a Table.Group. If you have an equality expression in your statement like we had in our rolling-12-months-exercise here for example:

You can boost performance into a different dimension by grouping your table on the “Associate”-table instead like this:

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