Tidy up Power BI models with the Power BI Cleaner tool

Edit 23th June 2020: Updated version (see download link at the end of the article) to reflect changes with the vpax fileformat in DAX Studio versions V11.0 upwards.

The VertiPaq-Analyzer tool is one of the great community tools that I really cannot live without. It gives me a great overview of all elements in my model and identifies potential performance problems by showing the storage requirements of each column. So when seeing expensive columns, the first question that arises is: “Do I really need this column or could I delete it?”. Luckily, this can now be answered with my new Power BI Cleaner tool. This tool shows the usage of all columns (and measures) within the tables of the VertiPaq Analyzer.

Power BI Cleaner shows unused columns in the VertiPaq-tables

Power BI Cleaner tool

So whenever there is no entry in the column “Where Used” you can go ahead and eliminate the column (or measure) from the model. Well – with two exception actually: Fields used in the definition of incremental load policies are currently not identified as well as used fields in calculation groups. So make sure to consider this before running wild 😉

In the table “Measures” you can spot which measures might not be used:

Identify unused measures with Power BI Cleaner Tool

And as a general recommendation: Always make sure to have your old version still in place and create a new version for your cleaned up file, just in case.

To learn more about the used elements, you can drill through to detail pages “Where Used Direct” and “Where used Indirect”:

Drill through to detail pages

“Where Used Direct” will show where the elements are directly used in:

Analyse directly used elements

And the next page “Where Used Indirect” will show elements that are using the selection indirectly at a later stage as well:

Elements that are indirectly used at a later stage

Please note that the drill through pages will only return values for columns and measures that have been used or referenced by used items (directly or indirectly) . So if a column or measure has been used in another column or measure this will not be shown as long as those elements haven’t been used anywhere in the report. This is intentional and reflects the purpose of the tool to be used as a cleanup-helper and not as a documentation tool.

What’s (not) covered

The areas covered for usage detection are the following:

  • Calculated columns
  • Measures
  • Relationships
  • Filters (on visual, page, report and drillthrough-level)
  • Visuals
  • Groups
  • Roles
  • Conditional formatting

And again – NOT covered are:

  • Incremental load policies

Please let me know if there are areas that I’ve missed and I’ll see if I can include them as well.

Further limitations

  • Columns that are only referenced by their name (without the preceding table name) will NOT be detected.
  • False positives will be generated for measures that have the same name than column names: Unused measures will be flagged as  used, if their column counterparts are used!
  • Some custom visuals produce bad metadata which can lead to errors as well. The Network Navigator for example, renames the input table to “Table1” in the metadata. These fields will not be discoverable through this tool.
  • Column and measure names including brackets “()” will currently not be picked up (this limitation might be lifted in future updates)
  • There is a problem with the automatic escaping of Text boxes. So special characters in there might cause problems.
  • It doesn’t work on models that are using live connections

How to use

  1. Retrieve vpax-file with DAX-Studio and paste path to vpax-file into parameter “FilePathVPAX”. ( ! This is a preview-feature that you have to enable like described here: https://www.sqlbi.com/blog/marco/2019/09/15/vertipaq-analyzer-2-0-preview-1/ )
  2. Transform pbix to pbit and paste path for pbit into parameter “FilePathPBIT” (This facilitates showing of “WhereUsed”-column in page “Tables”)
  3. Ignore Privacy Levels (File -> Options and Settings -> Options -> Current File -> Privacy -> Privacy Levels -> check “Ignore the Privacy Levels….”)
  4. Refresh All

Or check out this video for a detailed walkthrough:

 

How does it work

The tool uses the library and functions of the VertiPaq Analyzer and many metadata parsing algorithms of my Power BI Comparer tool. After all I want to thank Marco Russo for the support and confirmation that it is totally OK to adopt their open sourced solutions to other tools.

All the logic of this solution sits in the Power Queries. So do you want to know how this all works? Then just open the query editor and study the queries.

Download file:  PowerBICleanerV11_upload.zip (Rename the xxx.zip to xxx.pbix and you can use it right away.)
The latest version is V11. Please check out this blogpost for more details.

Troubleshooting: If the file doesn’t work for you despite checking all prerequisites and limitations, please send me your pbit and vpax files so I can examine further. (info at thebiccountant.com)

Enjoy and stay queryious 😉

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